Who files here

Four kinds of record. The same archive, with the limits of this release.

A records office

The job: A records office keeps the policies, minutes, and procedures people are expected to find again.
The files: Those records are PDF, Word, plain text, or Markdown, up to 25 MB. Each one is filed in a library.
In this release: Staff search the text that was extracted. They can ask a question, and the answer names the document and the page. A later upload keeps the earlier file.
The limit: Folders, departments, and projects are not in this release. A library is the only container. In the catalogue

The job: A board secretariat keeps the working papers and the minutes of a meeting.
The files: The papers are filed as they stand. A later upload keeps the earlier file, with its filename and processing state.
In this release: Someone can search the text or ask how long a class of record should be kept, and the answer points at the page that says so.
The limit: Dox does not enforce that period. Putting an older version back as the current file is planned. In the catalogue

The job: A legal team keeps contracts where a person can search a clause and ask about it.
The files: Contracts and the papers around them, when the file already contains text.
In this release: Anyone except a viewer can ask. A viewer can search and open a document the role allows. The team’s documents stay inside its own organisation.
The limit: A legal hold is not in this release. Neither is a link for someone outside the organisation. In the catalogue

The job: A research group keeps the papers it needs to search across.
The files: Papers that already contain text: PDF, Word, plain text, or Markdown.
In this release: The group searches that text and asks a question that comes back with the page. The group can be its own organisation, or one library inside a shared one.
The limit: A scanned page with no text layer is not read. OCR is planned. In the catalogue

Questions about what is available are on the FAQ. The full list is the catalogue.